How to Start a Business Letter With Complete Guideline

Business Letter is a letter which is addressed by one business to its prospective customers or to the other business entities. The purpose of the business letter may vary, but mostly it is to commence the business deals with the prospective customers or the other business organisation. 

We all know that a business can’t survive in the isloated environment, as it has to communicate and interact to the others stakeholder in order to thrive and keep going smoothly. The stakeholders of the business may be its customers, other business players in the same industry,shareholders or even the general public etc. 

How to Start a Business Letter Sample


This is why a business entity needs it from time to time to write the business letters in order to expand its business, and providing the news to its stakeholders which may be concerning them.

How to Start a Business Letter Sample

How to Start a Business Letter Greeting

For example if any business has recently developed any product in the market which is very unique and may be having decent scope in the future.

In such scenario the business organization has to write the business letters to the stakeholders to whom this newly launched product may be concerning so that it can pick up the market.

How to Start a Business Letter Greeting

How to Start a Business Letter Introduction


In this article today we are going to discuss that how a business letter should actually be written in an effective and formal manner so that it can serve its purpose well.

How to Start a Business Letter Introduction

So, if you are looking forward to write the business letter then just go through the entire article to have the guidelines in the context of the business letter. 

  • The beginning part of the letter which is the format of the letter which should be a standard format irrespective of the content of the letter.
  • You should be written the letter in the common formats such as Times New Roman.
  • You can use the A4 letter size paper and then start the letter by writing the name of the company at the top.
  • Now below that mention the date of the business letter and then below that mention the name of the recipient if it is specific.
  • If the recipient is not specific but is the general public then simply write to whom it may concern.
  • In the saluation part if you know the recipient well then write the name of the person and if you don’t know the recipient then write as Dear sir/Madam.
  • Now we come to the main body where you need to write the main part of the letter which is the subject matter.
  • You need to be straight forward mentioning the object of the letter as none has that much time in the business industry.
  • Be specific to the point of the letter and also be persuasive so that the object of the letter can be delivered.
  • Don’t use the passive voice in the business letter in any manner just be active and straight to the business.
  • You can also become a little conversational in order to impart the object of the letter thoroughly but don’t exaggerate anything.
  • Now at last close the letter with the regarding words such as ‘Respectfully” “Regards” “All the Best” etc depending upon the tone of the letter. 
  • Sign the letter with the official seal of the company so that the identity of the business can be authenticated.
  • You can also add the further enclosures to the letter as may be required for the purpose.

So, this is how you can easily write the business letter using our above mentioned guide in which we have provided you with some major points to write this letter.

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